Tag: attendance

EGL leaves Meetup – stay connected

Hello SF gamers & friends! We’re moving off Meetup! Here’s how you can stay connected.

Join EGL on Heylo

After 10+ amazing years on Meetup, we’re moving all EGL events to Heylo. To keep getting invites, RSVP to events, and join our game nights, you’ll need to follow us there.

This will be the last update we send through Meetup, so be sure to join us on Heylo to stay in the loop!

Can’t use Heylo? Here are other ways to stay connected:

We’re excited about this new chapter and want to make sure you’re still part of the community. This is the last email we’ll send via Meetup, so be sure to join us on Heylo to keep up with all the fun!

We look forward to seeing you around the table soon!

Cheers,
The EGL Team

Upcoming highlights for The EGL:

More seats at Monday Game Nights!

Great news — more seats coming to EGL’s Monday Game Nights!

We know many have been frustrated with getting stuck on the waitlist for our Monday game nights 😖 You’re not alone — events have been filling fast, and we totally understand how disappointing it can be when you want to play but can’t get a spot.

That’s why we’re really happy to share some good news: The Game Parlour is expanding… and so is our capacity! 🎲✨

Our Monday night venue is adding an annex next door – Side Quest. More space & tables means the EGL is able to increase our Monday night capacity to nearly 50 attendees! That’s a huge jump and should make the RSVP process much smoother for everyone 🤩

More tables means more games, more groups, and more chances to join in every week!

When?

We expect to be able to accommodate more guests in early December 2025; join us on Heylo (EGL’s new events platform) to RSVP to events!

Join EGL on HEylo

We’re so grateful for your patience and enthusiasm — your support is exactly what makes this community so special. We can’t wait to welcome more of you back to game nights!

If you have questions or just want to share which games you’re excited to play with a bigger crowd, feel free to contact us via email or discord.

Looking forward to seeing you around the table on Monday nights!
The EGL Team

We’re here to help…

Hello EGL members…

With everything going on right now in the world, we recognize that financial difficulties may be affecting members of our club. If you (or someone you know) is in such a situation, EGL would like to offer some small help.

Our parent organization (Two Dogs Barking, a 501c3 non-profit) can cover your entry fee at Game Parlour for our Monday night events; we want to make sure that all are able to come out and join our community.

Just let us know, don’t hesitate to reach out via email, message an admin on Heylo, or speak with one of our hosts (Ali, Charles, JC) prior to an event.

Finally, if you’d like to help donate towards this effort, you can make a tax-deductible donation here or contact us to discuss.

Thank to all of you for supporting our group … we wouldn’t have this fantastic community without its members!

RSVP & Attendance Policy (July 2025)

Hello members! We’re effecting some changes to our RSVP & Attendance policy effective July 2025.

As noted in the past, we’ve had issues with members responding “YES” to the event RSVP, yet not showing up; this leaves folks on the wait list (it’s not uncommon that 15+ people are on the wait list for any given Monday!) out in the cold 🙁

Due to limited space at the venue & the consistent waiting list, we kindly request your cooperation in ensuring that those who want to attend our EGL game nights are able to do so.

The new problem is that many members have been changing their RSVP to “no” in the few hours (or even minutes!) before an event starts – although this technically meets our original RSVP requirements & bumps folks off the wait list, realistically these members don’t have sufficient notice to attend – and we again end up with empty seats that could otherwise have been used.

To that end, effective July 2025 we are implementing the following attendance policy:

  • Members who have RSVPd “yes” to events but can not attend must update their RSVP by noon on the day of the event, at the latest.
  • Those changing their RSVP to “no” after that time will be treated as a NO-SHOW and subject to the original warning/banning policy.

The prior RSVP & attendance policy does still remain in effect, specifically:

  • Members who RSVP “yes” but do not attend (NO-SHOW) will receive -1 point
  • Members who reach -2 points will receive a warning, and those who reach -3 points may be banned from the group.

We understand that emergencies happen & sometimes one is forced to bail at the last minute – if that’s the case with you, you’re welcome to ping the team on discord or via email info@sfegl.com to make your case.

Please ensure you check in with the host upon arrival at future events, so that your attendance can be marked. Please do your best not to be a…

Thank you for your understanding and cooperation.

Gift Card Tickets for ITTD 2025

Wondering what the deal is with gift card “tickets” for our International Tabletop Day 2025 event? Read on for details…

Saluhall Market in SF has been kind enough to reserve the “west wing” for our event on Sat June 07. Typically the venue requires a minimum spend of $2.5k in order to reserve this space for a group. Since we’re a nonprofit community organization they have graciously offered us a reduced rate for this event..

What this means is that the attendees of our group (of which we’re expecting 50-70) should collectively spend a minimum negotiated amount on food & drink with Saluhall vendors; any shortfall will need to be made up by our organization!

Your purchase of a “guest ticket” not only guarantees you a seat at one of our reserved tables, but also counts towards this “minimum spend,” allowing us to forecast total attendees and whether or not we’ll need to budget funds for use of the space.

Purchase Saluhall Gift Card

When purchasing a gift card, you must use the same email address which you RSVP’d with so that we can identify & credit your order against the minimum spend and award you a raffle ticket, if eligible.

Remember, the full value of all gift card tickets can be used at Saluhall Market vendors for food & drink (with the exception of Momo Noodles).

Questions? Feel free to email us info@sfegl.com.

RSVP Attendance Policy

Hi members! There have been some concerns regarding RSVPs & attendance at our events.

Unfortunately in the recent past we’ve had members who responded “YES” to the event RSVP not showing up; this leaves folks on the wait list (typically 8-10 more people on said list!) out in the cold 🙁

Due to limited space at the venue & the consistent waiting list, we kindly request your cooperation in ensuring that those who want to attend our EGL game nights are able to do so.

To that end, effective Jan 2025 we have implemented the following attendance policy:

  • Members who RSVP but do not attend (no-show) will receive -1 point
  • Members who consistently no-show to events may be banned from the group

For example, if Johnny RSVPs for 3 events but only attends 1, Johnny’s gonna receive -1 point.

Members who reach -2 points will receive a warning, and those who reach -3 points may be banned from the group.

Hosting a large game gathering takes a lot of planning & effort – so please be courteous, help hosts with our planning and cancel your RSVP if you can’t make it.

Life happens! Plans can change or perhaps you realize you may be sick at the last minute; the polite/responsible thing to do is let your hosts know ASAP, allowing folks on the waitlist a chance to join the event.

If you need to cancel for whatever reason, cancel your RSVP on our event platform ASAP, ideally at least 6 hours before the event.

Finally, we understand it’s often not easy to go to a new place full of strangers, but our group does our best to be open, welcoming & provide a safe space at our game night events.

Please ensure you check in with the host upon arrival at all events, so that your attendance can be tallied.

Thank you for your understanding & cooperation.

Monday game nights – RSVP policy

Hi folks – this is a gentle reminder – IF you are attending a Monday game night with EGL – to please ensure you RSVP for the event via the our events RSVP page.

Further, if you have RSVP’d yes but find you can’t attend, please PLEASE change your response to a NO so that folks on the waitlist can attend.

Thankfully, game nights have become very popular (yay!), so much so that we’ve regularly got a full house. However, we are limited by the amount of table space available at the venue, hence the cap on attendees.

We’d love to see you around the table and don’t wish to turn anyone away … but in the interest of equity – if the venue is full on a given night and there’s limited seats – then please understand that we have to give precedence to guests who a) have a “yes” RSVP and b) are present within 15m of the event start time.

As ever, if you have any questions or concerns, contact our team here.